Administrative Assistant for Student Health Services | Le Moyne College - Military Veterans

at Herc - Upstate New York

Syracuse, New York

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.

Job Description:

This position functions as Receptionist and Assistant to personnel in the Wellness Center for Health and Counseling. The position reports to the Office and Medical Compliance Coordinator of Health Services                 


Greets students and ensures all paperwork is completed.

Recognize a student in distress or in need of immediate care.

Schedule appointments and confirm patient information is up to date.

Answer phone and complete call or transfer to appropriate person.

Knowledge of HIPPA regulations when transferring records to another higher education institution or medical office upon request.

Maintain all active and archived medical records.

Scan all incoming medical records into EMR document files.

Data entry into Point and Click

Scan and input current insurance documentation for every patient visit.

Assist and maintain immunization records for New York State compliance, both paper form and EMR.

Account for money transactions.

Maintain confidentiality of all records and events.

Understand and utilize medical terminology.

Control schedule for Physician Assistant, Nurse and Nurse Manager.

Train and Supervise work study students

Train new employees on Electronic Medical Records and Office Policy and Procedures.

Maintain and report patient statistics.

Provide coverage for the Administrative Assistant to the Counseling Center for school breaks and vacations.          



High School diploma or equivalent.


 Minimum of 3 years experience in a medical  office, hospital or other medical setting.

Business courses or experience in office work duties such scheduling appointments, composing letters, and phone calls.

Excellent written and verbal communication skills.

Computer competency in Word, Excel, Datatel and Point and Click.

Detail oriented with good organization skills.

Tactful, friendly and professional demeanor. 

Syracuse, New York

The Higher Education Recruitment Consortium (HERC) is a national nonprofit network of higher education and affiliated employers, committed to institutional collaboration, creating diverse workplaces, and assisting dual career couples. Searching for a job in higher ed? Our job board hosts over 30,000 faculty and staff jobs at workplaces that value diversity, equity, and inclusion. Set up your job seeker account today at: For our member institutions, we offer recruitment and retention resources, vibrant regional networks, and a new online community of practice, HERConnect. All of our resources can help you advance inclusive excellence at your institution.

Similar jobs