New York, New York

CBRE is looking for a Business Transition & Move Management Services Sr. Project Manager to plan and manage transition and relocation projects for various clients in the New York, NY area.

This is not a remote opportunity.  The Business Transition & Move Management Services Sr. Project Manager will need to regularly be onsite at projects in New York, NY.

 

JOB SUMMARY


The primary responsibilities of this position consist of planning and managing business transition and relocation projects for corporate clientele. This position requires not only requires direct leadership on the overall direction of an occupancy planning, relocation or decommissioning project, but may also require supervision and management of other CBRE staff involved in executing projects.
While possessing strong written and oral communication skills, this individual must also have the ability to effectively and professionally work with people of various disciplines and levels within a corporate environment, including: real estate, facility management and IT teams, C-level executives, department heads, administrative assistants, and end-users; as well as the project team, including: construction managers, architects, engineers, building managers and physical movers.

TASKS AND RESPONSIBILITIES

  • Determine CBRE resource requirements, allocate time commitments and tasks and establish project fees.
  • Develop project scope and subtasks for CBRE team members
  • Create PowerPoint presentations for client’s executive level management
  • Communicate scope assigned to staff and manage progress and outcome
  • Prepare complex project schedules and manage milestones in MS Project
  • Create client specific process or documentation for CBRE team use
  • Utilize BTMM standardized processes and documentation
  • Create master project files using BOX
  • Monitor the approved fee vs expended fee and report status monthly
  • Provide high level look ahead schedules in Power Point or other form acceptable to client
  • Develop overall relocation strategy; prepare and distribute relocation charter
  • Develop detailed move plans as per BTMM process
  • Oversee and lead relocation team; document and distribute meeting minutes
  • Coordinate and chair move team meetings; document and distribute meeting minutes
  • Develop detailed move scope of work for vendors
  • Develop move communications plan; generate newsletters, placements and move instructions
  • Develop and train departmental move coordinators
  • Develop and manage overall relocation budget; track in excel or Smartsheet
  • Develop relocation schedule in MS Project identifying major tasks and resources required
  • Develop project contingency plans, document and track
  • Develop scopes of work for each subcontracted service associated with the project
  • Develop and issue Requests for Proposal for all move-related vendors; provide bid analysis and recommendations
  • Develop move database using Microsoft Excel or Smartsheet
  • Generate move database, using mail merge to develop pre-printed move labels, signage and drawings
  • Create and provide reporting on internal and external service level agreements and KPI’s
  • Develop detailed move logistics plan for all move phases in MSProject or Excel
  • Audit move process for best practices, lessons learned and process improvement
  • Create and manage post move survey process; report results
  • Coordinate post move activities and lessons learned
  • Create Case Study
  • Provide move metrics data to manager (size, number, vendor cost breakdown, survey results, etc.).
  • Share lessons learned and best practices with broader BTMM team
  • Other tasks as assigned



SUPERVISORY RESPONSIBILITIES  

Provides formal supervision to individual employees within single functional or operational area. Approves subordinate's recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination. Effectively recommends same for direct reports to next level management for review and approval. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.

Manages 3rd party project delivery resources/team (typically larger more experienced team). Responsible for identifying training needs, tracking performance, coaching, and motivating team members.

 

 

 

 

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and EXPERIENCE  

Bachelor's degree (BA/BS/BEng/BArch) from College or University in a technical area of study. Minimum six years of related experience and/or training.

Prior experience in a supervisory position (direct report responsibilities) required if specific duties include direct report responsibilities.

Preferred Qualifications:

  • Ability to quickly gather and understand detailed information about the client company, their industry and business operations
  • Ability to cohesively manage, encourage and direct a large project team
  • Present a can-do, customer service attitude while displaying an accommodating and flexible work style
  • Above average software computer skills (see below)
  • Excellent communication and interpersonal skills
  •     Strong verbal and written communication skills
  •     Ability to effectively communicate with people in all levels of the organization (admins to CEO)
  •     Must be able to present to large groups of people (50 – 500)
  •     Must be able to provide calm reassurance to client and help them through very stressful phases of projects
  • Provide coaching to subordinates or vendors where needed to deliver a high-level of customer service
  • Advanced leadership abilities; Take charge approach to instill confidence with client; ability to persuade client to make different decisions, when needed
  • Expert ability to lead project meetings using WebEx or SkypeAbility to view project requirements at both a macro and micro level
  • Ability to schedule and organize tasks based on client needs and project constraints
  • Ability to manage a project and deliverables to approved scope and fee
  • Excellent time management skills to start and complete multiple layers of tasks concurrently
  • Strong attention to detail
  • Excellent logic and reasoning skills
  • Solid understanding of current business technologies (telecom, IT, electrical, mechanical, lab environments)
  • Ability to draft contracts and understand associated liabilities
  • Knowledge of the steps involved in occupancy planning, move management and decommissioning
  • Possess the drive to consistently exceed client expectations and deliver successful project outcomes
  • Possess creativity and problem-solving abilities
  • Ability to work under deadlines and in a fast-paced environment
  • Desire to travel within your designated region
  • Ability to conduct on-site client meetings
  • Ability to work weekends and possibly some holidays
  • Software Skills: Candidate must have expert command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Smartsheet), Webex and/or Skype and Project with strong emphasis on managing, editing and manipulating (mail merge) large Excel files and complex Word documents. Experience in Microsoft Publisher, Bluebeam and/or AutoCAD.
  • Education & Experience: A bachelor’s degree (BA/BS) from a four-year college or university and a minimum of six to ten years of related experienc




CERTIFICATES and/or LICENSES  

PMP (US and/or Canada) and LEED AP preferred.


COMMUNICATION SKILLS  

Ability to comprehend, analyze, and interpret the most complex business documents. Ability to respond effectively to the most sensitive issues. Ability to write reports, manuals, speeches and articles using distinctive style. Ability to make effective and persuasive presentations on complex topics to employees, clients, top management and/or public groups. Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action.


FINANCIAL KNOWLEDGE  

Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures. Ability to forecast and prepare budgets. Conducts financial/business analysis including the preparation of reports.


REASONING ABILITY  

Ability to solve advanced problems and deal with a variety of options in complex situations. Requires expert level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix-based multi-industry sales environment. Draws upon the analysis of others and makes recommendations that have a direct impact on the company.


OTHER SKILLS and ABILITIES  

Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Knowledge in MS Project, leases, contracts, and construction practices.


SCOPE OF RESPONSIBILITY  

Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve general results. Responsible for setting department deadlines. Errors in judgment may cause long-term impact to co-workers, supervisor, department and/or line of business.

 

 

New York, New York

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (based on 2019 revenue). The company has more than 100,000 employees (excluding affiliates) and serves real estate investors and occupiers through more than 530 offices (excluding affiliates) worldwide. CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com .

We are in particular need of Building Maintenance Technicians and Maintenance Managers.  Folks that have current hands on experience with HVAC, refrigeration, plumbing, electrical, PLC’s, robotics, conveyor systems, carpentry, automation, controls and/or general maintenance.  And we need Managers that can direct these employees.  

We have job openings in many locations here in the US.  We offer a competitive salary and benefits including some matching 401K, vacation, etc.  All our jobs are full-time and permanent.  

Similar jobs