Seattle, Washington

SALARY: $‎19.23 - $‎33.65

GENERAL PURPOSE:

The ideal candidate provides professional staff support to the recruitment function, serves as an integral partner in managing the recruitment activities from application review, interview scheduling, document control, and filing of open position requisitions. Works with hiring managers with access and use of applicant tracking software, updates system for streamlined operations and accuracy for both internal and external customers. Partners with Human Resources team to evaluate and update required policies and procedures to stay current with applicable state and federal law changes, internal updates, and process improvements.

ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provides support to the recruitment team by evaluating vacant positions, coordinating priorities, and tracking approval requirements for posting new positions. Schedules phone screens and interviews working directly with candidates and hiring managers. Conducts background and reference checks.
• Coordinates candidate travel. Generates expense reports.
• Provides support for the University Relations program to include job fair and diversity event registration, job postings, candidate reviews and job offers. Assists with intern programs to include tours, networking events and workshops, and overall program support.
• Provide recruitment statistics for HR leadership to include vacancy updates, time to fill timelines, hiring statistics, and other reports for the Human Resources scorecard on a weekly basis.
• Coordinates post-interview debrief meetings to evaluate the effectiveness of the hiring process, and to include the candidate experience, Hiring Manager experience, and impacted Sound Transit staff experience to identify opportunities for improvement.
• Performs administrative duties to include tracking and filing all applicable hiring materials independent of direct supervision, works effectively under pressure, meets deadlines, and adjusts to changing priorities.
• Maintains confidentiality and communicates with tact and diplomacy.
• Responds to inquiries using effective oral and written communication.
• Demonstrates Sound Transit’s Values in every interaction.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:
High School diploma with two years of experience as a recruitment coordinator or administrative support in the Human Resources field; OR an equivalent combination of education and experience.

Required Licenses or Certifications:
None.

Required Knowledge of:
• General principles, practices, and procedures of customer service.
• Basic understanding of Human Resources software to include applicant tracking.
• Basic project management and project control principles, practices, and procedures.
• Methods and techniques of data collection, research, and report preparation.
• Principles of business letter writing and basic report preparation.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and financial databases.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.

Required Skill in:
• Superb customer focus, attention to detail, and organization skills.
• Ability to work in a fast paced, quickly changing environment.
• Responding to inquiries using effective oral and written communication.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing a wide range of documents, spreadsheets and reports.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.
• Interpreting policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Excellent understanding of Microsoft Office to include Excel, Word, Outlook and SharePoint.
• Providing assistance to managers in administering programs and projects.
• Collecting, evaluating, and interpreting information and data from multiple sources.
• Conducting research and analysis and providing appropriate recommendations based on findings.
• Preparing clear and concise analytical, administrative and financial reports.
• Organizing complete recruitment files and establishing records management systems.
• Maintaining good customer relations with positive customer service orientation.
• Working cooperatively with other departments and outside agencies.
• Monitoring program/project operating budgets, costs, and schedules.
• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.

Physical Demands / Work Environment:
• Work is performed in a standard office environment.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Seattle, Washington

Sound Transit is transforming how the Central Puget Sound region moves by planning, building and operating regional transit systems that give millions of riders an alternative to sitting in traffic. As the agency prepares for nearly a million new Central Puget Sound residents by 2040, transit services are expanding to meet today’s growing needs. Thanks to voter approval of the largest mass transit expansion in the region’s history, Sound Transit’s light rail system will grow to four times the size it is today. When complete, the 116-mile light rail system will stretch from Everett to Tacoma and connect major job and population centers in Seattle including South Lake Union, Seattle Center, Ballard and West Seattle. It will also extend east to Bellevue, Redmond, Issaquah and Mercer Island. As Sound Transit grows, we seek innovative, technical and creative professionals who are ready to come on board and make a difference. Career opportunities include Information Technology, finance, construction management and engineering positions. Apply today at www.soundtransit.org/jobs.

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