San Ramon, California

Job Title

Receptionist

Job Description Summary

Provide receptionist support during normal business hours, Monday through Friday.

• Responding to all Bank requests, both oral and written, for discrete receptionist services as required; screening employees/visitors, notifying employees of visitors, handling inbound phone calls, including customer complaints, with professionalism and in accordance with Bank protocol for customer service and compliance;

• Adherence to all procedures established by Bank, including security and compliance.

Job Description

General Work Requirements to include, but not limited to:

• Answer phone, including main phone line for inbound public calls to Corporate Headquarters, in a friendly and professional manner. Efficiently and expeditiously route calls to the appropriate destination while providing high quality service.

• Route Customer Complaints in accordance with Bank procedures.

• Meet and greet visitors in a friendly and polite manner to ensure a positive visitor experience, while complying with Bank requirements for visitor registration. Includes clients, third party service providers, and non-resident employees.

• Assure visitors are either escorted by a host(ess) or possess appropriate badges prior to entering building access control points within Reception’s purview.

• Administer inventory of building access badges (temp, lost, forgotten) in accordance with Bank’s Physical Security Requirements. Create & maintain badge logs and document incidents of lost &/ or forgotten badges for management exception reporting.

• Defer all packages deliveries/pick-ups to Mail Services for chain-of-control and delivery.

• Participate in the Building Emergency Action Team. Perform the roles of a Floor Warden (Searcher, Stairway Monitor, etc.) when required.

• Provide administrative support as necessary, i.e. office supplies, clerical, document editing.

• Create and maintain Receptionist job aids as needed to assure inquiries are handled efficiently and consistently, i.e. Frequently Asked Questions, directories, key points of contact, etc.

• Maintain the reception area, keeping it clean and tidy at all times.

• Maintain environment and housekeeping of lobby, local break room, etc. Contact the Facility Help Desk for special requests or cleaning, i.e. spills.

• Assist others with the self-serve, online Room Reservation system as needed.

Other Skills and Requirements

• Professional appearance and demeanor

• Provide continuous coverage of the Receptionist phone and lobby desk.

• PC proficiency with MS Word, email, Internet and other office equipment

• Works autonomously and takes initiative

• Excellent written/verbal communication skills

• Excellent customer service and interpersonal skills

Experience Required:

• 2 – 3 years of experience

• Working knowledge of general office procedures

• Demonstrated ability to handle high volume of calls and visitors

• CRE Reception, Nov 2020

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

San Ramon, California

Veterans at Cushman & Wakefield will find challenging and rewarding work directly related to their skills and talents. Just as importantly, they will find a camaraderie among the brothers and sisters, peers and leaders who support their distinct needs as well as a culture that honors and respects their contributions in the military and in our organization. Veterans hold positions throughout our organization, from our executive leadership to the front line. Our Veterans Initiative Program infuses leadership into our efforts to attract, engage and recognize our nation’s men and women who bear the honor of service in our Armed Forces.

We’re a world-class commercial real estate services company who puts our customers at the center of everything we do.  But to you, the veteran or transitioning service member, this means that we have amazing opportunities in project and property management, through facility engineering and skilled trades, to corporate services – and quite possibly everything in between.

 

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