Financial Coordinator * must have experience managing clinical trial budgets * - Military Veterans

at NYU Langone Health

, New York

NYU Langone Health

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on LinkedInGlassdoorIndeed, FacebookTwitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Financial Coordinator. In this role, the Financial Coordinator is responsible for overseeing the financial management of assigned oncology clinical trials. The Financial Coordinator, under the direction of the Clinical Research Finance Manager, ensures fiscal compliance to trial sponsor and institutional policies and procedures, and ensures that the departments fiscal interests are served in the conducting of oncology clinical trials.

Job Responsibilities:

  • Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.
  • Reviews assigned Perlmutter Cancer Center and associated sub-site clinical trial budgets and contracts to ensure a thorough understanding of business terms and financial obligations. Implements financial and billing processes to maintain consistency across trials and to comply with sponsor approved budgets. Manages sub-site budgets to ensure compliance with sponsor guidelines and adherence to payment schedule. Addresses and escalates inconsistencies and discrepancies to approved budget as needed.
  • Manages day to day aspects pertaining to the finances of assigned clinical trials. Utilizes internal tracking systems for monthly reconciliation and monitoring of assigned clinical trials financial activity. Investigates, researches, and validates all claim details to confirm accuracy and compliance to approved budgets. Provides departmental authorization for charges to be applied to trials. Coordinates with external providers to confirm agreement to budget terms and arranges set up in NYU systems and submission of requisitions as needed to process payment. Determines when departmental administrative, personnel, and PI coordination fees are due and provides appropriate billing details to department Financial Analyst for processing. Ensures Research Nurses input timely data for payment processing.
  • Creates timely and accurate invoices to sponsors, monitors status of invoices, and follows up with sponsors to ensure payment. Anticipates and escalates payment delays as appropriate. Liaises with Research Finance staff to ensure payments are received and applied correctly.
  • Reconciles closed trials and ensures account closeouts are properly processed. Identify trials where revenue exceeded actual expenses, and process appropriate transfer of excess revenue.
  • Works with Clinical Research Finance Manager to prepare Cancer Center expense budgets associated with clinical trials revenue and expense for upcoming fiscal year, based on professional judgment and a projection of direct and indirect costs and fee revenue for open and pending trials.
  • Develop and prepare ad-hoc financial reports and forecasts for clinical trials disease programs to aid in decision making at the departmental level, as requested.
  • Participates in special projects and performs other duties as required.

Minimum Qualifications:

To qualify you must have a Bachelors degree in accounting, business administration, health care administration or related field. Minimum of two years of progressively responsible related experience or equivalent combination of education and experience. Working knowledge of accounting principles and practices. Ability to work with a diverse group that includes clinicians, patients, and external sponsors.

Preferred Qualifications:

Experience in Cancer Center clinical research administration. Previous experience in managing clinical trial budgets and financials. Working knowledge of regulatory compliance as it relates to conducting clinical trials, general medical terminology, and Research Navigator, EPIC, and PeopleSoft software applications.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

, New York

NYU Langone Health, a world-class, patient-centered, integrated academic medical center, is one of the nation’s premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of five hospitals—Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, the Medical Center’s dedicated inpatient orthopaedic hospital; NYU Lutheran Medical Center, a full-service, 450-bed teaching hospital located in Brooklyn, and Hassenfeld Children’s Hospital, a comprehensive pediatric hospital supporting a full array of children’s health services across the Medical Center. Also, part of NYU Langone is NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history, and the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center. The Medical Center’s trifold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education, and research.

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