Executive Assist. to the Executive Vice Chancellor | University of California, San Diego - Military Veterans

at HERC - Southern California

San Diego, California

UCSD Layoff from Career Appointment : Apply by 12/25/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 01/04/21. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor for Academic Affairs (EVC-AA), it is comprised of seven academic divisions and schools, seven undergraduate colleges, Institutional Research, Enrollment Management, Campus Privacy Office, The UC San Diego Library, and University Extension. The vice chancellor area also includes academic support units (such as the Teaching + Learning Commons), the Preuss School, and units under the purview of the Vice Chancellors for Student Affairs and Equity, Diversity, and Inclusion. Academic Affairs annually manages expenditures in excess of $750M, 2.7M ASF of space and employs over 13,500 academic, staff and research employees. The Office of the EVC is responsible for policy and procedure communication and implementation, resource administration, training and guidance, and program development for administrators, faculty, and staff within the EVC areas. The incumbent provides executive-level administrative and programmatic support to the Office of the Executive Vice Chancellor for Academic Affairs (EVC-AA). This includes primary executive administrative support of a complex nature for the Executive Vice Chancellor; independently manages the EVC-AA's daily and long-range workload and schedule, communicates diplomatically with diverse campus and community stakeholders on behalf of the EVC-AA. The incumbent provides back up executive support to the Senior Associate Vice Chancellor - Academic Affairs (SAVC-AA) and Assistant Vice Chancellor - Academic Affairs (Asst. VC-AA) as needed. Executive support may include independently managing complex calendars, travel, correspondence and special projects of a highly confidential and sensitive nature, and the compilation of meeting documents and back up with high attention to detail. While the position reports to the Deputy Chief of Staff for day-to-day supervision, it exists to support the Executive Vice Chancellor. The incumbent assists with the coordination of special and highly confidential projects such as searches for Vice Chancellors and Deans. Organizes ad hoc committees appointed by the executive on a broad range of issues. Independently and collaboratively coordinates large, complex meetings/events/programs in support of EVC-AA and campus initiatives. This position is designated "Confidential" within the meaning of the Higher Education Employer-Employee Relations Act. This position typically is located on Campus. However, to maintain lower densities of individuals on campus during the pandemic, this position is temporarily remote. Occasional evenings and weekends may be required. Please submit a cover letter for a complete application. QUALIFICATIONS Extensive experience in assisting high-level leadership with complex and confidential calendaring, travel arrangements, public relations, development, special projects and community relations in a fast paced environment. Ability to multi-task with demanding timeframes. Strong proven experience with providing a full range of high-level independent administrative support combined with proven skill to coordinate complex activities and use independent judgement to organize and prioritize office functions. Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. Excellent interpersonal, written and oral communication skills, including maturity, diplomacy, tact, confidentiality and flexibility. Ability to interact and communicate effectively and professionally with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and system-wide administrators, faculty, staff and students. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Solid analytical/problem-solving skills. Strong analytical skills, including gathering, organizing, and reporting various types of data from disparate sources. Experience analyzing and identifying problems, independently resolving discrepancies with ability to recommend solutions, contributing effectively to support organizational objectives. Thorough knowledge of common organization-specific

San Diego, California

Southern California HERC, established in 2003, is a non-profit organization composed of a diverse group of colleges and universities, and research, medical, and cultural institutions. Our institutions are committed to diversity, equity, and inclusion in the recruitment process and providing a work environment sensitive to work/life balance. We also understand that employment decisions often involve two careers and offer state of the art dual career resources and solutions. SoCal HERC includes members from the Central Coast, Los Angeles, Orange County, Inland Empire, and San Diego.

HERC is a gateway to more jobs in higher education and related fields than any other website. HERC provides job seekers with comprehensive and transparent access to job opportunities, daily job alerts, career advice news and webinars, dual career support, and regional multicultural resources to help with relocating to a new community.

SoCal HERC Member Institutions:

Antioch University, Azusa Pacific, University Cal Tech

CSU Fullerton, CSU Northridge,  CSU San Bernardino 

Cedars-Sinai Medical Center, Chapman University, Citrus College

Concordia University Irvine, Grossmont-Cuyamaca CCD, Kaiser Permanente School of Medicine 

Loyola Marymount University, MiraCosta Community College, Mount St. Mary’s University

North Orange County CCD, Occidental College,  Pacific Oaks College & Childrens School 

Point Loma Nazarene University, San Diego State University, Soka University of America

The Claremont Colleges, The Salk Institute for Biological Sciences, UC Path Center

UC Irvine, UCLA, UC Riverside

UCSD, University of Redlands, University of San Diego

University of Southern California, Vanguard University, Whittier College

While there are certainly wonderful opportunities to teach and conduct research at HERC campuses, of the 42,000 jobs on hercjobs.org, over 24,000 (or 57%) are non-teaching positions. You will find jobs in healthcare, administration, software, information technology, finance, technical and trades, social work, student affairs, and much, much more.

Set up your job seeker account today at: http://www.hercjobs.org