Part-time TRIO SSS Administrative Assistant (10 months) | Utica College - Military Veterans

at Herc - Upstate New York

Utica, New York

Part-time TRIO SSS Administrative Assistant (10 months)

Utica College, a small comprehensive college in Upstate New York, is seeking applications for a part-time, 10-month, TRIO SSS Administrative Assistant. The TRIO SSS Administrative Assistant is responsible for the coordination and support of the general, day-to-day administrative, operational and clerical tasks related to the program. This positing will be supporting the TRIO SSS program to identify, select, enroll, retain, serve, and assist low-income individuals, first-generation college students and individuals with disabilities in order to accommodate program needs and meet the grant deliverables of Student Support Services. This position is responsible for engaging with TRIO students, day to day office operations and management, data and budget tracking, website and social media updates, general administration to support all the office services.

TRIO Student Support Services (SSS) is a federally funded grant program dedicated to helping 124 students each year. The grant serves low-income, first-generation students, and individuals with disabilities according to ratios and guidelines set by the federal government. The program provides opportunities for academic development, assists students with basic college requirements, and serves to motivate students toward the successful completion of their postsecondary education. The goal of TRIO SSS is to increase the college retention and graduation rates of its participants, facilitate their transfer from two-year to four-year colleges and foster an institutional climate supportive of their successes.

In deciding whether to apply for a position at Utica College, candidates are strongly encouraged to consider the UC mission and culture to help determine their potential success at . Our Mission and Values Statement includes a commitment to fostering diversity in background,  perspective, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas.  At UC, diversity means that we are a community that represents a range of human experience and makes conscious choices to appreciate, respect, and learn from each other. Utica College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society.

Primary responsibilities include :

•Provides outreach to prospective and current TRIO students to set appointments and collect information; •Manages the calendar of the TRIO program events; •Manages, updates and verifies Student Access database (designed by outside consultant, according to Department of Education guidelines); •Requests, organizes and reviews reports from Financial Aid, Career Services, Tutoring Services, Learning Services and Office of Advancement; •Prepares, collects, organizes and enters data for Department of Education required records and reports; •Sorts, files, and tabulates various documents and records; establishes and prepares new files or categories within established filing systems; enters and retrieves data using electronic files; removes and logs materials; maintains status and file reports; •Performs basic word processing or typing tasks such as aligning text, setting margins and tables, saving or filing, spell checking, and printing to produce memos and letters; •Perform electronic mail tasks; •Cross checks and tabulates standard information; checks incoming forms and documents for required information; extracts and compiles statistical data from source documents; •Orders, receives, and maintains office inventory following established procedures; •Performs other duties as required; Qualifications:

•Associate’s Degree required. •Three (3) to Five (5) years of experience in an administrative role required. •Bachelor’s degree in related field preferred. •Two years of full-time clerical experience. •Experience in college student support services office.

Application Information:

To apply, submit a cover letter, resume, and a diversity statement. All positions at Utica College support the College’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.

In line with the College’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link:

All application materials must be submitted online at the following link:

Active consideration of candidates will begin immediately and continue until the position is filled. References will be checked for candidates invited to campus. 

Utica College is an affirmative action, equal opportunity employer. We encourage applications from under-represented groups as well as individuals who have experience with diverse populations.

Utica, New York

The Higher Education Recruitment Consortium (HERC) is a national nonprofit network of higher education and affiliated employers, committed to institutional collaboration, creating diverse workplaces, and assisting dual career couples. Searching for a job in higher ed? Our job board hosts over 30,000 faculty and staff jobs at workplaces that value diversity, equity, and inclusion. Set up your job seeker account today at: For our member institutions, we offer recruitment and retention resources, vibrant regional networks, and a new online community of practice, HERConnect. All of our resources can help you advance inclusive excellence at your institution.

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