Arlington, Virginia

Job Summary

**This position is contingent upon future contract award**

Amentum is seeking an Administrative Assistant in Arlington, VA to provide broad administrative and secretarial support. Successful candidate will provide Amentum support to the Terminal Defense System (TDS) PEO IWS 11 Leadership.

Day-to-day you will be coordinating between the TDS leadership and the division directors while assisting with programmatic support of the senior managers, generation of correspondence and briefings, coordination of calendars and support of meetings.

Essential Responsibilities Include:
  • Arranging appointments, and travel reservation arrangements and coordinating senior leader schedules making sure conflicts are resolved.
  • Coordinating program briefs, reports, correspondence and other program specific documentation for government review and processing.
  • Processing Travel Orders in Defense Travel System (DTS).
  • Tracking and providing Action Item statuses.
  • Coordinating bi-weekly Staff Meetings.
  • Coordinating with the U.S. international program offices (IWS 4.0 and NAVIPO) to determine country eligibility to procure, and the executability of a potential FMS case.
  • Working directly with NAVSEA Security Office on dissemination of all classified technical data and generated all official transmittal correspondence for delivery of system publications to customers.
  • Performing advanced secretarial, clerical, and administrative duties for Executive-level management.
  • Assembling and analyzing information for preparing reports, manuals, agendas, correspondence and memoranda.
  • Answering mail and inquiries on own initiative, following up with other departments to ensure that requests are carried out.
  • Coordinating activities across departments.
  • Tactfully handling inquiries and/or transfers calls to appropriate party.
  • Checking and processing expense reports.
  • Interfacing with other Executive Assistants/Office Managers to share or coordinate workload.
  • Have the ability, under general supervision and acting on own initiative, to perform diverse and advanced secretarial, clerical, and administrative duties for Executive-level management.

Minimum Requirements

  • Associates degree and five years of experience or equivalent.
  • Experience making and arranging travel reservations.
  • Experience processing Travel Orders in Defense Travel System (DTS).
  • Good written communication skills
  • Intermediate knowledge of word-processing and integrated software applications; organizational skills and ability to perform detail-oriented work are required.
  • Position may require up to 10% travel.
  • Ability to obtain and maintain an active Secret security Clearance prior to start, which requires US citizenship

Preferred Qualifications

  • Bachelor's degree preferred.
  • Active Secret clearance preferred.
  • Previous DoD program experience preferred.

Arlington, Virginia

Amentum brings industry-best expertise, processes, and technology to ensure the availability and reliability of our Government and commercial clients’ vital facilities and equipment. We apply our culture of excellence to operate, maintain, and manage your global assets and complex supply chains to meet modern challenges at home and abroad. You get the confidence that comes from a partner with on a century-long heritage of unrelenting dedication to our clients’ missions across the DoD, civilian agencies, and the IC.

Our leading technologies and repeatable processes are delivered by experts with a record of optimizing the quality and cost-effectiveness of support. Using tools such as our Facility Asset Management & Operations Services (FAMOS™) model, we integrate diverse operational elements into a single, unified approach providing control and visibility. This allows us to increase operational readiness and extend the life of critical facilities and equipment.

Amentum’s skilled workforce lives with outcomes rather than just works on them. Our employees hold the most sought-after certifications in the industry, including Program Management Professional (PMP), IT/Cyber, ITIL, and Professional Scrum Master (PSM). Our teams who maintain and modify vehicles, aircraft, and weapons systems work within disciplined environments certified to AS9001D, ISO 9001:2015, AS9110B, and AS9100C standards.

Whether it’s managing facilities supporting the IC’s classified missions, operating UAVs that protect our soldiers, or maintaining military equipment at remote bases abroad, Amentum has the experience, passion, and commitment to meet your critical needs.

Key Services:

  • Equipment O&M/Asset Management
  • Facility O&M and Range Support
  • Global Logistics/Supply Chain Management
  • IT/Network Support
  • Satellite Communications
  • Unmanned Systems

 

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